RocketOS replaces spreadsheets, WhatsApp orders and supplier guesswork with a single purchasing hub. Every site orders from approved catalogues at negotiated prices, with full visibility for head office.
Purchasing & Stock
Multi-supplier purchasing and live stock control
Supplier price lists, auto-ordering, stock counts — all in one place across your entire estate.
Overview
Take control of purchasing across every site
- ✓Centralised supplier catalogue with negotiated price lists
- ✓Purchase order approval workflows and spend controls
- ✓Real-time stock levels across all locations
- ✓Automatic variance reporting — theoretical vs actual
Full Feature List
Every purchasing & stock feature
A complete breakdown of what RocketOS gives your procurement and stock teams.
Supplier Management
Supplier Catalogues
Manage multiple supplier price lists with product codes, pack sizes, units of measure and negotiated prices. Import via CSV or connect live supplier feeds.
Price Comparison & Tender
Compare equivalent products across suppliers side-by-side. Run tender exercises with automatic scoring and flag price deviations from agreed contracts.
Purchasing
Purchase Order Creation
Generate purchase orders from par levels, sales forecasts or manual requests. Orders auto-populate from supplier catalogues at current prices.
Order Approval Workflows
Set spend thresholds per site, category or supplier. Orders above threshold require head-office approval before they reach the supplier.
Auto-Ordering
Trigger automatic purchase orders based on par levels, forecast-driven suggested quantities or scheduled recurring orders across all sites.
Supplier Order Transmission
Send orders to suppliers via email, EDI or integrated supplier portals. Track order acknowledgements and expected delivery dates.
Goods-In & Delivery
Goods-In & Delivery Matching
Scan or manually receive deliveries against purchase orders. Flag quantity discrepancies, short deliveries, substitutions and price variances at point of receipt.
Invoice Matching
Three-way match: PO vs delivery note vs invoice. Auto-flag mismatches on price, quantity and product. Reduce over-billing and credit-note chasing.
Stock Control
Mobile Stock Counts
Count stock from any phone or tablet. Guided count sheets by location, category or frequency. Supports barcode scanning for speed.
Theoretical vs Actual Variance
Compare what you should have used (from recipes and sales) against what you actually used (from stock counts). Instantly spot waste, theft or recipe drift.
Waste Logging
Log waste by reason (prep, spoilage, customer return, staff meal). Track waste value per site, per category and per period to drive reduction targets.
Inter-Site Transfers
Transfer stock between sites or from central kitchen to outlets. Both sides see the transfer reflected in their stock levels immediately.
Reporting & Analytics
Spend Analytics
Track purchasing spend by supplier, category, site and period. Spot inflation trends, identify consolidation opportunities and monitor contract compliance.
Low-Stock & Deviation Alerts
Receive notifications when stock drops below par, when a supplier invoice exceeds the PO amount, or when a price deviates from the agreed rate.
Multi-Unit Conversion
Handle pack sizes, case quantities and recipe units seamlessly. Buy in cases, count in kilos, cost in grams — RocketOS converts automatically.
See Purchasing & Stock in Action
Book a 30-minute personalised demo to see how RocketOS transforms purchasing across your sites.